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Decatur-Morgan Chamber

Administrative Secretary, Language & Literature

Calhoun Community College
Job Description
  1. Greet in-person visitors and respond to their needs appropriately.
  2. Answer a multi-line phone system and direct calls appropriately.
  3. Screen, route, and coordinate pick-up of incoming mail including email.
  4. Receive, input and process paperwork ensuring items are submitted in a timely manner.
  5. Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
  6. Type and transcribe letters, memos and other correspondence or written documentation.
  7. Take meeting minutes when needed.
  8. Maintain and prepare absentee and leave reports and all other routine forms, direct faculty evaluation process, and record minutes for departmental meetings.
  9. Maintain contact with adjunct faculty and distribute information e.g. section numbers, template syllabus, required items on syllabus, textbook info and list of exam dates, to them in a timely manner. Maintain textbooks, coordinate instructor manuals with textbook publisher for all faculty.
  10. Maintain calendars and schedules for individuals, groups and/or meeting space, balancing multiple schedules and priorities.
  11. Request/arrange IT support for full-time and part-time faculty.
  12. Assist with registration and class cancellation calls for all programs as directed.
  13. Coordinate, create and maintain filing systems.
  14. Alert supervisor of any issues that are in need of upper management attention.
  15. Monitor and maintain records of budgets.
  16. Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis (data reports).
  17. Load information into Banner or other software.
  18. Perform all duties with professionalism.
  19. Proof and edit correspondence and documents.
  20. Input and process purchase orders as well as other information into Banner.
  21. Perform research via the internet or other channels to gather information, answer questions, or resolve issues.
  22. Utilize computer programs to mail merge documents and create labels.
  23. Prepare travel forms, make travel arrangements including airline tickets, hotels, cars, etc. and complete travel reimbursement forms.
  24. Order, maintain, inventory office and instructional supplies. Create and maintain books of procedures.
  25. Create, proof and edit presentations in PowerPoint or other presentation software.
  26. Conduct facility reviews.
  27. Submit maintenance work orders or request/arrange janitorial support.
  28. Maintain classroom and office area including equipment.
  29. Prepare meeting agendas.
  30. Create duplication of materials for others.
  31. Provide students with academic information and materials; assist with registration and recruiting activities for the division.
  32. Perform related work as assigned.
Contact Information

The Chamber wishes to thank its Strategic Partners for their support.

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515 Sixth Avenue NE   Decatur, Alabama 35601   Phone: (256) 353-5312   Fax: (256) 353-2384

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