Accountant/HR Assistant

Job Title:                             Accountant/HR Assistant
Reports to:                          President/CEO
Exemption Status:              Non-Exempt, Full Time 35 hours per week
Salary Range:                    TBD (Based on experience)
 
Summary:
Accounting duties; accounts payable; expense coding for grants/contracts; cash receipts; general ledger duties specific to a preferred non-profit organization. Administrative tasks and services to support effective and efficient operations of the organization’s Finance/Human Resource department.

Accountant Key Responsibilities:

• Preparation and input of monthly journal entries to record monthly accounting transactions
• Reconciliation and analysis of monthly credit card purchases by employees
• Distribution of grants/contracts expenditure check copies and invoices as requested
• Prepare, code and enter payment requests for weekly AP check batches
• Distribute and mail weekly AP checks in a timely manner
• Maintain vendor W-9’s
• Assist and/or backup for preparation and recording of cash receipts journal entries into accounting system (QuickBooks)
• Provide audit backup documents as requested
• Preparation of monthly and periodic financial statements and budgetary comparisons
• Other duties assigned by the President/CEO
• Annual budget preparation

• Maintains job openings, job descriptions and recruiting sources
• Maintains or assists with accurate and up-to-date human resource files, records, and documentation
• Answers frequently asked questions from applicants and employees relating to standard policies, benefits, hiring processes, etc., refers more complex questions to President/CEO
• Keeps the integrity and confidentiality of human resources files and records
• Conduct and assist with new hire orientation
• Payroll functions, including processing, answering employee questions and fixing processing errors

• Must assist with planning and execution of special events
• Performs other duties as assigned by the President/CEO

• Bachelor’s degree or associate degree in a related field preferred
• Two – five years accounting experience preferred
• Experience in Customer Relationship Management – Donation Tracker a plus
• Two – five years’ experience in QuickBooks desktop a must
• Two years of human resource or payroll procession experience preferred

• Considerable knowledge of accounting principles and practices
• Proficient data entry skills
• Ability to apply general accounting principles in the recording of expenditures and revenues
• Ability to expedite a voluminous flow of detailed work
• Ability to make arithmetical calculations with speed and accuracy
• Visual ability in reading and using a large volume of written and numerical data
• Proficiency with MS Office products; advanced Excel skills are desirable
• Ability to establish and maintain effective working relationships with other employees
• Excellent verbal and written communication skills
• Proficient with or the ability to quickly learn payroll management, CRM systems and similar computer applications
• Travel as required

• Prolonged periods of sitting at a desk and working on a computer
• Must be willing to work nights, weekends, and special events
• Must be able to lift to 15 lbs at times