Administrative & Events Coordinator

About Us:
Founded in 1931, the Decatur-Morgan County Chamber of Commerce advocates for businesses and promotes economic, political, and social development across the region.
Position Overview:
The Administrative & Events Coordinator provides essential administrative support to our staff and volunteer leadership, coordinates events, and serves as a key point of contact for community inquiries. This role ensures seamless operations while fostering positive relationships with members and the community.

Key Responsibilities
Administrative Support:

• Open and close the Chamber office daily.
• Answer and route incoming phone calls and in-person inquiries.
• Maintain accurate files, records, and membership data.
• Assist in preparing membership reports, new member packets, and correspondence.
• Provide clerical support to staff, including minutes for Executive Committee and Board meetings.
• Manage scheduling for boardroom and conference rooms.

Event Coordination:

• Organize and schedule networking events, including the Annual Chamber Membership Appreciation event.
• Coordinate ribbon-cutting ceremonies for new businesses, anniversaries, and rebranding events.
• Assist staff with planning and executing all Chamber events.
• Manage Commodore/Ambassador program and related luncheons and activities.

Office Management:

• Order office and cleaning supplies.
• Maintain the boardroom, conference room, breakroom, and coffee station.
• Process credit card payments and distribute new business lists.

Community Engagement:

• Prepare and distribute community information packets.
• Provide general information about Chamber membership, sponsorships, and programs.
• Act as the first point of contact for members and visitors.

Qualifications
Education & Experience:

• High school diploma and four years of administrative experience, or equivalent education and experience.
• An associate degree or higher is highly preferred.

Skills & Attributes:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and social media platforms.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Self-motivated, personable, and team-oriented.
• Familiarity with audio-visual equipment is a plus.

Physical Requirements:

• Ability to lift up to 25 pounds.
• Ability to climb stairs and stand for extended periods.
• Willingness to work indoors and outdoors as required by events.

Schedule & Travel:

• Standard 40-hour workweek, with occasional extended hours during events.
• Minimal travel for professional development and training.

Why Join Us?
This is an exciting opportunity to play a key role in supporting the economic and social development of Decatur and Morgan County. If you’re organized, detail-oriented, and passionate about community engagement, we encourage you to apply!

Apply now on LinkedIn or submit your resume and a cover letter to crystal@dcc.org